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Don’t let old contracts cause a data disaster for your South Wales business

Have you been hanging on to old contracts for employees and clients?

If you no longer need them, it’s time to ensure they’re dealt with securely.

They’re legal documents, many contain confidential employee details, and if your competitors get their hands on them it could give them an edge over you in business.

What would happen if fraudsters got their hands on these documents? They could cause havoc for your business.

While most businesses deal with contracts at some point, this is particularly relevant for professionals and companies which use them regularly.

Solicitors, estate agents, car leasing firms, and service providers such as telecommunications companies can deal with contracts on a daily basis.

Employee and client contracts will often contain names, addresses, details of next of kin, phone numbers, personal emails, and banking details.

Losing them could lead to identity theft or bank fraud and claims for compensation from your clients or employees.

This could prove disastrous for your business financially and for your company’s reputation.

What will happen after May 25, 2018?

The new General Data Protection Regulations will come into force, meaning your business faces severe penalties in the most serious cases of data protection breaches.

That could be a £500,000 fine or a fine of up to 4% of your business’ worldwide turnover, whichever is larger. This is a far higher penalty than businesses currently face under the Data Protection Act.

So, losing data on several contracts could mean your business facing ruin.

How steep a penalty businesses face depends on whether they have documented processes in place to protect employee and client data, and how quickly they react to breaches.

Consider using Taclus Confidential – a South Wales secure shredding company

Taclus Confidential provides lockable consoles which can be used when destroying old contracts.

Once placed in the console, only key holders can remove the documents which will be recycled.

Do you have old blank paper contracts? Make sure they’re destroyed, too. Otherwise, someone unscrupulous could claim they work for your business to obtain people’s data.

Do you have digital contracts on old hard drives or flash drives? Taclus Confidential shreds those drives securely, too.

Using a dedicated service like ours has several benefits:

  • Staff are checked and all data is destroyed securely
  • We provide you with certificates of destruction – so you can prove you have systems to deal with confidential data
  • We have a zero-landfill policy
  • Our prices are competitive because of our low overheads
  • We save you time and money by freeing up your staff to do their core work
  • Taclus Confidential holds the accreditations for ISO 9001:2015 for quality management and ISO14001:2015 for environmental management, and has been certified by independent auditors IQS for both
  • Taclus has also been selected as the confidential waste management partner for Keep Wales Tidy

Are you looking for an affordable secure shredding service in South Wales? If you need advice on dealing with the secure destruction of confidential waste, call our friendly and efficient team on 02920 676 714, or email enquiries@taclusconfidential.co.uk.