02 Aug Headteachers: how is your school handling its confidential waste?
So now’s the time for school refurbishments, clear-outs, and improvements.
People who aren’t usually given access to your buildings will be working there.
So, now is also the time to ensure your confidential waste is held securely.
Or, if you’re planning for the new year in September, have you thought about how your school will handle its confidential waste in 2018/19?
Here’s what you can do…
Ensure you have lockable consoles
This will help you keep sensitive documents safe. This could include old pupil records, letters from parents and from teachers to parents, and old staff records.
Putting them in an insecure place ready for recycling in September could mean confidential data getting into the wrong hands, and that could also mean you breaching the strict rules imposed by the General Data Protection regulation (GDPR).
Once items are placed in lockable consoles, they cannot be taken back out without a key to open it.
Organise a one-off shred
We know that school staff will be working over the summer to prepared for exam results and ensure contractors on site have everything they need.
So, why not organise a one-off collection by a secure shredding company? This will allow you to ensure all your confidential data is handled correctly and start the new academic year in the right way.
Ensure the company you choose conforms to the highest standards and has staff who are vetted – just like Taclus Confidential. Also ensure they give you a certificate of destruction and a transfer note, if they are taking your confidential waste off the premises.
Call in an on-site shredder
This is a convenient way to shred a substantial number of old documents in one go.
It also means your documents don’t have to leave your site.
Again, ensure the company you choose has vetted staff and conforms to the highest industry standards to ensure your data security.
Don’t forget your old hard drives and media
Deleting a file doesn’t mean it has been wiped from the hard drive. In fact, these files can be recovered and your confidential data can be compromised.
So, if your school is updating its computers, make sure your hard drives are destroyed securely.
The same applies to media such as flash drives, phone SIM cards, and image cards for cameras.
Why you should choose Taclus Confidential – A South Wales secure shredding company
We offer confidential paper waste and hard drive destruction services at affordable prices.
Taclus Confidential holds the accreditations for ISO 9001:2015 for quality management and ISO14001:2015 for environmental management and has been certified by independent auditors IQS for both.
Taclus has also been selected as the confidential waste management partner for Keep Wales Tidy.