If your business produces sensitive documents, it’s time to consider mobile shredding.
All paper documents reach the end of their useful life at some point, and if your business produces documents with details of medical records, financial transactions, and staff disciplinaries, keeping the destruction of those files on your site could give you peace of mind.
Mobile shredding, also known as on-site shredding, allows you to see your records being destroyed in front of you.
Your sensitive documents can go straight from a lockable console into the shredder.
A mobile shredding van visits your site and staff carry out the work there, issuing you with a certificate of destruction afterwards.
What sort of business or organisation would find mobile shredding useful?
- Solicitors – who have confidential and sensitive legal files
- Accountants – who hold confidential business records for their clients
- Care homes – which have resident medical records
- Dentists and GP practices – who have medical records
- NHS trusts – which have staff records and patient medical records
- Housing associations – which hold staff and tenant information
- Schools and colleges – with documents containing student and staff information
- Local authorities – from local councils to police and fire and rescue services
- Large companies – businesses with large numbers of employees such as call centres or warehouses
What do I need to think about?
You’ll need a secure area where the on-site shredding can take place and you’ll need to think about when the mobile shredding would be least disruptive to your business.
It’s also worth asking your shredding service these questions:
What is the size of the shredded paper after the work is carried out? Ensure it’s small enough to ensure the document cannot be re-assembled.
How long with the shredding take? This will depend on the amount you have, but ensure your staff have enough time to oversee the process.
When will I be issued with my certificate of destruction? Some companies will issue there and then, others will email the certificate out to you.
Are your staff vetted? The best companies will have staff who have been police checked and who are in uniform.
What happens to the shredded paper? Look for a company which has a no-landfill policy to ensure you meet your business’s objectives on sustainability.
Why you should choose Taclus Confidential – A South Wales secure shredding company
We offer confidential paper waste, removable media, and hard drive destruction services at affordable prices.
Taclus Confidential holds the accreditations for ISO 9001:2015 for quality management and ISO14001:2015 for environmental management and has been certified by independent auditors IQS for both.
Taclus has also been selected as the confidential waste management partner for Keep Wales Tidy.