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Cyberbullying guide

Preventing and taking action against bullying is something we’re really passionate about here at Taclus. We have proudly worked with the charity Bullies Out in the past.

Cyberbullying continues to affect children especially, so Wiz Case have created this comprehensive guide for parents and carers, including sections on prevention and what to do if your child is being bullied.

The guide is well worth a read and can be found here:

https://www.wizcase.com/blog/a-comprehensive-cyberbullying-guide-for-parents/

Let’s continue to work together to battle the issue of bullying.

Isn’t it time you thought about Christmas?

You may not want to admit it, but now’s the time when businesses should be gearing up for their Christmas marketing.

We know, the children have only just gone back to school and we mentioned the C-word!

It has to be done, though. You’ll need a decent lead-in time to write the content for, design, and print your brochures, flyers, catalogues, and posters, and refresh any branding you have.

The last thing you want is summer leaflets hanging around long after the sun has gone.

If you’re revamping your branding, you’ll also want to ensure the new image isn’t diluted by old branded items such as letterheads, business cards, brochures, menus, flyers, and uniforms.

Here are 4 useful ways a professional shredding company can get your business ready for that Christmas push…

  1. 1. Shred your old marketing material securely – to ensure you have the space for your new campaign, and to ensure the old messages are not still getting out there. This is particularly useful for the hospitality and retail sectors, where offers change with the season and what works in summer most definitely doesn’t in the autumn and winter.
  2. Destroy any old branded items – including branded USB sticks and other media, and uniforms. If you’re changing your branding, you don’t want people holding on to the old brand. It also affects your security as a business. What if the wrong people got hold of your staff uniforms and used them to con your customers, for example? Getting them shredded ensures this can’t happen.
  3. Shred old staff documents – clearing space for any documents you may need when you take on temporary staff in the run-up to Christmas. With the new, strict rules on data handling brought in by the General Data Protection Regulation (GDPR), handling personal data such as names, addresses, phone numbers, emails, and bank account numbers is in the spotlight. It must be done correctly, or in the most serious cases, businesses risk a fine of 20 million euros or 4% of their annual worldwide turn-over, whichever is higher. Getting an audit chain and a certificate of destruction from a shredding company which upholds the highest standards helps ensure you stay on the right side of the rules.
  4. Destroy old customer records and correspondence – make space for Christmas stock and records from new customers. Ensure your customers’ personal data remains secure by using a company where staff are checked, such as Taclus Confidential, and where you can prove an audit chain if there is an investigation. Your business reputation is precious, so take care of it.

Why you should choose Taclus Confidential – A South Wales secure shredding company

We offer confidential paper waste and hard drive destruction services at affordable prices.

Taclus Confidential holds the accreditations for ISO 9001:2015 for quality management and ISO14001:2015 for environmental management and has been certified by independent auditors IQS for both.

Taclus has also been selected as the confidential waste management partner for Keep Wales Tidy.

Is your business looking for an affordable and secure shredding service in South Wales? If you need advice on dealing with the secure destruction of confidential waste, call our friendly and efficient team on 02920 676 714, or email enquiries@taclusconfidential.co.uk

Headteachers: how is your school handling its confidential waste?

Handling its confidential waste

School’s out!

So now’s the time for school refurbishments, clear-outs, and improvements.

People who aren’t usually given access to your buildings will be working there.

So, now is also the time to ensure your confidential waste is held securely.

Or, if you’re planning for the new year in September, have you thought about how your school will handle its confidential waste in 2018/19?

Here’s what you can do…

Ensure you have lockable consoles

This will help you keep sensitive documents safe. This could include old pupil records, letters from parents and from teachers to parents, and old staff records.

Putting them in an insecure place ready for recycling in September could mean confidential data getting into the wrong hands, and that could also mean you breaching the strict rules imposed by the General Data Protection regulation (GDPR).

Once items are placed in lockable consoles, they cannot be taken back out without a key to open it.

Organise a one-off shred

We know that school staff will be working over the summer to prepared for exam results and ensure contractors on site have everything they need.

So, why not organise a one-off collection by a secure shredding company? This will allow you to ensure all your confidential data is handled correctly and start the new academic year in the right way.

Ensure the company you choose conforms to the highest standards and has staff who are vetted – just like Taclus Confidential. Also ensure they give you a certificate of destruction and a transfer note, if they are taking your confidential waste off the premises.

Call in an on-site shredder

This is a convenient way to shred a substantial number of old documents in one go.

It also means your documents don’t have to leave your site.

Again, ensure the company you choose has vetted staff and conforms to the highest industry standards to ensure your data security.

Don’t forget your old hard drives and media

Deleting a file doesn’t mean it has been wiped from the hard drive. In fact, these files can be recovered and your confidential data can be compromised.

So, if your school is updating its computers, make sure your hard drives are destroyed securely.

The same applies to media such as flash drives, phone SIM cards, and image cards for cameras.

Why you should choose Taclus Confidential – A South Wales secure shredding company

We offer confidential paper waste and hard drive destruction services at affordable prices.

Taclus Confidential holds the accreditations for ISO 9001:2015 for quality management and ISO14001:2015 for environmental management and has been certified by independent auditors IQS for both.

Taclus has also been selected as the confidential waste management partner for Keep Wales Tidy.

If you need advice on dealing with the secure destruction of your school’s confidential waste, contact our friendly and efficient team on 02920 676 714, or email enquiries@taclusconfidential.co.uk

The clock is ticking! Grab our essential guide to gearing up for the huge changes GDPR will bring

The new General Data Protection Regulation which comes into force on May 25 will change radically the way we handle data and confidential waste.

Time to prepare for it is running out.

The threat of substantial fines – up to 4% of worldwide turnover for the most serious data breaches – is focusing the mind of many South Wales business owners on how to comply with the new rules.

So, here is our helpful guide to making the most of the months we have left before the changes come into force:

January and February

  • Decide on the systems you’ll need to comply with the new rules – this will include the data protection measures you’ll take online, your cyber security, your marketing operation, how you’ll manage your email database, and your systems for handling confidential waste.
  • Draw up a timetable for these systems to be implemented – decide on dates for all your key systems to be implemented and tested.
  • Allocate key tasks to your staff – ensure everyone has the overall plan and everyone knows exactly what they’ll need to do, and the dates when they should achieve it.
  • Decide on your data controllers and data processers – these will need to be identified under the new regulations, and each will need to be briefed on their key duties.

March

  • Ensure all staff are trained in the main planks of GDPR – from the need to inform people affected by the most serious data breaches within 72 hours to the need to keep an audit trail of how data is stored and when it will be reviewed. Several organisations covering South Wales are running training courses, and there are useful resources on the Information Commissioner’s website. The Federation of Small Business also has a toolkit for its members.
  • Review your GDPR timetable – ensure the dates are being met.
  • Get your overall plan written – this will be an important document if there is ever a data breach. You will be able to point to the fact you have taken the rules seriously and it could help reduce the level of any fine which is imposed.
  • Decide whether you need to outsource elements of data handling or the handling of confidential waste. If so, look for outsourced companies which comply with GDPR rules. When it comes to dealing with confidential waste, look for a company which provides you with certificates of destruction and handles your shredding in a secure facility.

April

  • Test your key systems – examine whether they will work efficiently and protect your staff and customers. Make any tweaks necessary.
  • Circulate your GDPR plan to all staff – everyone needs to know their role, their responsibilities, and the impact if they fail to deliver on them.
  • Ensure any outsourced contracts are finalised – get your provision in place before the new rules kick in.

May

  • Set a timescale for reviewing the plan and for asking customers if they’d like to remain on your database.
  • Ensure your opt in form for marketing on your website complies with the new rules.
  • Relax – in the knowledge your thorough GDPR plan is now in place!

Why you should choose Taclus Confidential – a South Wales secure shredding company

We offer confidential paper waste and hard drive destruction services at affordable prices.

Taclus Confidential holds the accreditations for ISO 9001:2015 for quality management and ISO14001:2015 for environmental management, and has been certified by independent auditors IQS for both.

Taclus has also been selected as the confidential waste management partner for Keep Wales Tidy.

Are you looking for an affordable and secure shredding service in South Wales? If you need advice on dealing with the secure destruction of confidential waste, call our friendly and efficient team on 02920 676 714, or email enquiries@taclusconfidential.co.uk.

5 ways care homes could be at risk from confidential waste data breaches

Confidential waste data breaches at care homes are very possible as they have a great deal of sensitive information about residents, patients, and employees which must be protected.

Whether it is held in paper files or on computers, it’s vital this information is dealt with properly when it comes to the end of its usefulness.

Here are five key areas where confidential information may be at risk:

  1. Patient/resident records – There are many confidential details on patient records. Many will include medical details, next of kin addresses and telephone numbers, and bank details. These records must be held in a secure, confidential environment.
  2. Letters to relatives of patients – No care home owner wants correspondence such as this to end up in the wrong hands. Private matters are often discussed and financial matters may be mentioned.
  3. Reports to health boards and social services – While reports written for these organisations are send to them, many care homes keep a copy in case there’s a need for a back-up. This might detail shift patterns, give staff information, or information about patients.
  4. Staff records and rotas – Imagine if this information got into the hands of criminals such as fraudsters. You need to feel your staff movements are confidential to your business, rather than something which could be exploited by someone outside to gain entry, steal items, or steal information about patients and employees.
  5. Supplier contracts – You don’t want information about your suppliers to fall into the wrong hands. Contracts could include names, email and telephone numbers, and bank details.

How will GDPR affect care homes?

Like other organisations and businesses, care homes must be ready for GDPR (the General Data Protection Regulation) in May 2018.

New rules about who is a data controller and data processer will come into force, and so will the much larger financial penalties organisations can face for serious breaches.

That could be as much as 4% of a business’ worldwide turnover, or up to 20 million Euros, whichever is the larger amount.

Find out more about GDPR here.

It’s clear that proven systems for handling and destroying confidential waste will become hugely important.

Why choose a confidential waste management company?

Under GDPR rules, being able to prove you have a system will be vital – particularly if you have a breach of any sort.

Using a confidential waste management company, such as Taclus Confidential, which will issue you with certificates of destruction will help you prove you’ve done everything you can to comply with the rules.

It will also free up the time of your staff to concentrate on your core business.

Why you should choose Taclus Confidential – a South Wales secure shredding company

We deal with confidential paper waste and hard drive destruction at affordable prices.

Taclus Confidential holds the accreditations for ISO 9001:2015 for quality management and ISO14001:2015 for environmental management, and has been certified by independent auditors IQS for both.

Taclus has also been selected as the confidential waste management partner for Keep Wales Tidy.

Are you looking for an affordable and secure shredding service in South Wales? If you need advice on dealing with the secure destruction of confidential waste, call our friendly and efficient team on 02920 676 714, or email enquiries@taclusconfidential.co.uk.

Is your business ready for the challenges of GDPR? It’s time to destroy your confidential waste securely

There’s a great deal of talk about GDPR right now and the huge impact it could have for people who hold confidential information about customers or employees.

For many in business, GDPR will be a wake-up call to ensure they have systems in place to keep data safe.

What is GDPR?

The new General Data Protection Regulation will come into effect on May 25, 2018, and the UK’s decision to leave the EU will not affect this.

There are some similarities with the existing UK Data Protection Act 1998, and some key differences.

The main difference is the level of penalty organisations can face if they breach the new regulations.

GDPR will mean those who commit data protection breaches can face fines of up to 4% of their organisation’s global turnover or up to 20 million Euros, whichever is higher.

That is a heftier penalty than the current system of fines which is capped at £500,000.

So, under GDPR, the threat of business insolvency because of data protection breaches becomes very real.

What are some of the other differences?

IP addresses will become personal data and the GDPR rules will not only apply to information held on computers, they will also apply to manually-held data.

There are special new categories for genetic and biometric data which could identify someone.

People who process data will have to keep more detailed records of the data and how it is processed. There will be far more legal liability placed on processers if there is a data breach.

Anyone who is a data ‘controller’ – businesses, for example – will need to ensure their contracts with data processers comply with GDPR.

This applies to anyone using data being processed in the EU and by organisations outside it offering goods or services to people inside the EU.

How will the changes affect businesses?

Knowing you have a system for secure destruction and a complete paperwork chain of waste transfer certificates and certificates of destruction will be far more important.

This ensures your business is covered if there is an investigation into a potential data breach.

How can secure destruction help your business comply with GDPR?

Confidential waste paper shredding – A reputable company such as Taclus Confidential will give you the peace of mind that your confidential paper waste has been destroyed securely, and the paperwork to prove it.

Criminals have been known to use scanners which reconstruct shredded waste placed out in normal recycling or waste.

The other benefit is that your staff don’t have to spend their time shredding your confidential paperwork.

We can provide lockable consoles to ensure your waste is secure before collection. Shredding this amount of paper yourself can take up to two hours, but Taclus will deal with this for an all-inclusive price of just £18.95 per month.  This gives you security, peace of mind knowing that you’ve complied with all data protection and environmental legislation and the documentation to prove it.

We also provide loose sacks at a very affordable rate.

Hard drive and digital product destruction – If you’re upgrading your computers or getting rid of flash drives or camera cards which contain confidential information, getting those drives shredded with a certificate of destruction will keep that data safe.

It will also prove to investigators that your data protection systems are robust.

Why you should choose Taclus Confidential – a South Wales secure shredding company

Taclus Confidential holds the accreditations for ISO 9001:2015 for quality management and ISO14001:2015 for environmental management, and has been certified by independent auditors IQS for both.

Taclus has also been selected as the confidential waste management partner for Keep Wales Tidy.

Are you looking for an affordable secure shredding service in South Wales? If you need advice on dealing with the secure destruction of confidential waste, call our friendly and efficient team on 02920 676 714, or email enquiries@taclusconfidential.co.uk.

 

Amazon Business is here. But are they offering value?

Launched in the UK only this year, Amazon Business is already splashing the cash to crow-bar themselves up the Google rankings.  Even for a niche like confidential shredding in Cardiff, they already have a link to their product on page one.

As a SME you’re always concerned when big business flexes its muscles and tries to take a chunk out of your regional market place.  And when I saw the price, my heart did sink a little, as their offering is pitched at exactly the same price point as the Taclus.

https://www.amazon.co.uk/Paper-Tamper-Evident-Confidential-Waste/dp/B01LB289QM/ref=sr_1_1?ie=UTF8&qid=1486541952&sr=8-1&keywords=confidential+shredding

There is it.  10 sturdy sealable sacks for £34.45 including delivery.

But, that’s all you get.  Most regional providers will give you a much, much better deal.  For example, in south Wales Taclus will provide you with the same number of sacks and for the same price collect them, securely destroy them and provide you with all the paperwork to demonstrate that you have met your legal obligations for environmental legislation and the Data Protection Act.

Just like the big, expensive players in this market, we are certified for ISO 9001:2015 and ISO 14001:2015.

To see how you can get the best service at the best price, call us on 02920 676 714 or email enquiries@taclusconfidential.co.uk.

Confidential Waste and Debentures in Crumlin

We are delighted to welcome D-Squared Maintenance Services to the shredding family!  D-Squared are based in Crumlin and had huge problems finding a shredding service that was willing to travel out to the village made famous by Max Boyce’s “I gave my love a debenture” story song.
For us, every customer is valued, whatever size and whatever amount of confidential waste.  We are able to keep costs down by combining delivery with our business services business and are in the Newport and Cwmbran postcodes area for delivery and collection once a week.
So whether it be 8 bags a week, or 8 bags a months, give us a call.  And if you have a bulk waste removal need, we can sort that out too!

Nazis, Iranian Revolutionaries and legalised theft. Weird facts about shredding that few people realise!

Weird facts about shredding that few people realise!

  • Did you know that the first paper shredder was invented by Mr Abbot Augustus Low from New York in 1909 – “to offer a more compact way of disposing of waste paper”.  In 1935, a German engineer named Adolf Ehinger created another shredding machine and he did so in a hurry…..its purpose was to shred hundreds of volumes of anti-Nazi propaganda before Hitler’s secret police found it.
  • Did you know that cross cut shredders became the norm after 1979?  This happened after Iranian revolutionaries stormed the American embassy and seized loads of shredded paper.  Because the shredders only cut one way, the revolutionaries were able to stick together the thin strips of paper to access stacks (literally) of confidential information.
  • Did you know that it is not illegal for someone to go through your rubbish?  What’s more, anything they find in there is fair game – including your personal details?
  • Did you know that only 10% of identity theft cases happen through online exchanges?  The majority of identity theft is via paper means.
  • Did you know that businesses need to safely dispose of your paper documents and that this is a legal obligation?
  • Did you know that shredding 1 tonne of paper saves, on average 17 trees and prevents air and water pollution?
  • Did you know that there is a new shredding business in South Wales?  Taclus Confidential are here to help you help your business and to keep the identities of your customers or patients SAFE.

We are excited to launch this new business and look forward to working with you!

Cofion cynnes

Dave Lovatt

Director.